Law and advisory firms
Engagement letters, service agreements and authorizations signed remotely by the client.
eIDAS electronic signature
Sign with legal validity across Europe
KimoSign is the electronic signature solution from Kimobox: simple, advanced or qualified, depending on what each document calls for, with the evidence to back it up if anyone ever challenges it. Your signers sign from their phone in seconds, with nothing to install.
3 levels
Simple, advanced and qualified, on a single platform
eIDAS
Regulation (EU) No 910/2014: valid in all twenty-seven Member States
EU
Servers in the European Union and a data processing agreement
€0 extra
For existing Kimobox customers: e-signature is included
Three levels, one workflow
Choose the signature level each document needs
The eIDAS Regulation distinguishes three types of electronic signature. None is better in the abstract: an internal policy does not need what the sale of a company does. KimoSign lets you choose document by document, without switching tools.
Level 1 · Simple
Simple electronic signature
The quickest way to capture consent: an acceptance click, a ticked checkbox or an email confirmation, logged with date, time and IP address.
- Up and running in minutes
- No codes or certificates
- Every acceptance recorded
Ideal for: forms, terms of service and low-risk internal policies.
Simple signature → Level 2 · AdvancedAdvanced electronic signature
Uniquely linked to the signer, who verifies their identity with a one-time code by text message or email and can draw their signature on screen. Any later change invalidates it.
- PIN by text message or email
- Handwritten signature on a touchscreen
- Time stamp and evidence file
Ideal for: customer and supplier contracts, employment paperwork and NDAs.
Advanced signature → Level 3 · QualifiedQualified electronic signature
Created with a qualified certificate issued by a trust service provider, it has by law the same legal effect as a handwritten signature throughout the European Union.
- Signer's qualified certificate
- Qualified time stamp
- Recognized in every Member State
Ideal for: high-value transactions and procedures where a qualified signature is required.
Qualified signature →Comparison
Simple, advanced or qualified at a glance
All three have legal effect. What changes is how the signer is identified, what guarantee there is that the document has not been altered, and who has to prove what if someone disputes it.
| Feature | Level 1 Simple | Level 2 Advanced | Level 3 Qualified |
|---|---|---|---|
| Security level | Basic | High | Highest |
| Signer identification | Not required: a click, a checkbox or an email confirmation is enough | Mandatory: one-time PIN by text message or email, handwritten stroke on screen | Qualified certificate issued by a trust service provider that has verified the signer's identity |
| Document integrity | Does not, on its own, guarantee the document stays unchanged | Any later change invalidates the signature | Any change invalidates it, backed by a qualified device and certificate |
| Evidence recorded | Date, time, IP address and email | Plus authentication method, time stamp and document fingerprint | Plus certificate data and a qualified time stamp |
| Legal value (eIDAS) | Valid; its weight as evidence depends on the audit trail | Valid, and carries considerable weight if challenged | Same legal effect as a handwritten signature throughout the EU |
| Typical uses | Terms of service, forms, internal policies | Commercial and employment contracts, NDAs, authorizations | High-value transactions, financial agreements, procedures that require a qualified signature |
How it works
From PDF to signed document, with no paper or couriers
Signers need no account, license or app: they get a link, verify their identity with the method you chose and sign. You can see at any moment who has signed and who is still pending.
- 1 You prepare the requestUpload the PDF or let your ERP or Kimobox workflow generate it, then choose the signers, the order and the signature level.
- 2 The signer receives itA secure link by email or text message. It opens on a computer, tablet or phone.
- 3 They verify and signWith a click, a one-time code, their handwritten stroke or their qualified certificate.
- 4 It is sealedDocument fingerprint, time stamp and evidence file. Every party receives their copy.
Evidence
A signature is only as good as its proof
When a signature is challenged, the argument is not about the scribble: it is about who signed, when, from where and on which exact version of the document. KimoSign keeps all of that in an evidence file attached to every signed document.
What the evidence file contains →- Identity
- Authentication method used: verified email, PIN by text message or qualified certificate.
- Timing
- Time stamp on every signature, qualified when the level requires it.
- Integrity
- Cryptographic fingerprint of the document: change a single comma and verification fails.
- Context
- IP address, device and, if authorized, the signer's approximate location.
- Blockchain
- Optionally, the fingerprint is anchored to a public blockchain for independent verification.
What it is used for
The documents you still print just to sign
Wherever a document travels by courier, gets scanned or sits in an inbox, electronic signatures save days and leave better proof than paper.
Human resources
Contracts, addenda, internal policies and equipment handovers signed by staff from their phones.
E-signature for HR →Commercial contracts
Quotes, customer and supplier contracts and NDAs with several signers in sequence.
Contract signing →Management and finance
High-value transactions and procedures that require a qualified signature, with the authorized representative's certificate.
Built into Kimobox
Already on Kimobox? E-signature costs you nothing more
KimoSign is the electronic signature of the Kimobox platform. If you already use it for your workflows, your employee portal or your quality management, signing is included, with no separate licenses.
- Signing is just one more step in any Kimobox workflow
- Same users, same permissions and the same traceability
- The signed document returns to its record along with its evidence
Connectivity
Sign from the system you already use
With Kimobox Connector, KimoSign receives documents from your ERP and sends back the signed original, with no manual downloading or uploading. For other systems, there is a REST API.
- Sage 200
- Navision
- SAP
- A3
- Odoo
- REST API
For the signer
Signing should not require a manual
The signer's experience decides whether a contract comes back in ten minutes or ten days. That is why KimoSign lets everyone sign with whatever they have to hand.
On a phone
The link opens in the phone's browser. No app, no sign-up.
In person
On a tablet, with the handwritten stroke captured on screen.
On a computer
With the signer's qualified certificate when the document calls for it.
Security
Your documents never leave Europe
Documents and their evidence are stored on servers in the European Union, encrypted and backed up daily, under a data processing agreement your data protection officer can read without alarm.
- Servers in the European Union
- Encryption in transit and at rest
- Daily backups with tested restores
- Data processing agreement (GDPR)
Tell us which documents you want to stop printing
Half an hour on a video call with your real case on the table: what you sign, who signs it and at what level. And an honest answer on whether KimoSign is a fit.
Frequently asked questions
What people ask us before they start
What is KimoSign?
It is the electronic signature solution from Kimobox. It lets you sign documents at the three levels defined by the eIDAS Regulation (simple, advanced and qualified) and stores with each signature an evidence file that supports it if anyone challenges it.
Are electronic signatures legally binding?
Yes. Article 25(1) of the eIDAS Regulation prevents a signature from being denied legal effect solely because it is electronic. The qualified signature, moreover, has by law the same effect as a handwritten one throughout the European Union.
Which type of signature do I need?
It depends on the document. To accept terms or an internal policy, a simple signature is enough; for contracts with customers, suppliers or employees the usual choice is advanced; and for high-value transactions or procedures that require a qualified signature, qualified.
Does the signer have to install anything or register?
No. They receive a link by email or text message and sign from the browser on their phone, tablet or computer. Only a qualified signature requires their own qualified certificate.
Can several people sign the same document?
Yes, and in the order you set. Each signer receives the document when it is their turn, the system sends reminders to anyone running late and, once the last person signs, everyone gets the sealed copy.
Where are signed documents stored?
On servers in the European Union, encrypted in transit and at rest, with daily backups. The service is provided under a data processing agreement in line with Article 28 of the GDPR.
Does it integrate with our ERP?
Yes. Through Kimobox Connector it works with Sage 200, Navision, SAP, A3 and Odoo, and with any other system via REST API: the document leaves your system and comes back signed without manual handling.
How much does it cost?
For Kimobox customers, electronic signature is included at no extra cost. For everyone else, we put together a proposal based on document volume and the signature levels you will use.
eIDAS electronic signatures for businesses
KimoSign is a business electronic signature solution covering all three levels of the eIDAS Regulation: simple electronic signature, advanced electronic signature and qualified electronic signature, legally valid throughout the European Union.
Every signed document includes an evidence file with the signer's authentication method, a time stamp, the document's cryptographic fingerprint, the IP address and, optionally, blockchain anchoring. People sign from a phone, tablet or computer, with a PIN by text message or email, a handwritten stroke or a qualified certificate.
It integrates with Kimobox at no extra cost and with ERPs such as Sage 200, Navision, SAP, A3 and Odoo, and is hosted on European servers in compliance with the GDPR.