Sales, purchasing and management

Close contracts the same day you send them

Quotes, customer and supplier contracts, NDAs and specific terms signed remotely by every party, in the order you set and with the peace of mind of a signature that holds up if challenged.

What it solves for sales and purchasing

Electronic contract signing with KimoSign lets you close quotes, customer and supplier contracts and NDAs remotely, with several signers in the order you define, automatic reminders and real-time tracking, combining in a single document one party's advanced signature with another's qualified one.

Content reviewed on 17 October 2026

Usual level: Advanced signature Art. 26 of the eIDAS Regulation
High-value transactions: Qualified signature Same effect as handwritten (Art. 25(2) eIDAS)
Signers: Several, in the order you set With different levels in the same document if needed
Tracking: Who has signed and who is still to sign With automatic reminders to anyone running late
Integration: CRM and ERP via API Sage 200, Navision, SAP, A3, Odoo and other systems

Multiple signers in order

Sales rep, customer and authorized representative, each when it is their turn.

Automatic reminders

The system chases pending signatures for you.

Status of every signature

You know at all times who has signed and who is still to sign.

Mixed levels

Advanced for the customer and qualified for the representative, in the same document.

What gets signed

Everyday commercial documents

Accepted quotes and proposals
Service and supply agreements
NDAs with customers, partners and suppliers
Specific terms and renewals
Purchase orders and framework agreements with suppliers
Agency, distribution and partnership agreements

How it works

A contract with three signers

1 You prepare the contractFrom your template, your CRM or your ERP, with the signers and their order.
2 The first party signsUsually whoever prepared it, so the customer receives a document that is already signed.
3 The customer signsWith a PIN by text message or email from their phone. If they run late, they get a reminder.
4 The representative signsWith an advanced signature or their qualified certificate, as the transaction requires.
5 Contract closedAll parties receive the sealed copy and the evidence file is archived.

Typical scenarios

Days saved on every contract

Technology · B2B sales

Proposals going cold while waiting for a signature

Before The customer accepted the proposal over the phone, but the contract took a week to come back signed. Some deals fell through along the way.

After The contract goes out for signature as soon as the call ends and the customer can sign it from their phone with an SMS PIN right there and then.

Purchasing · supplier approval

Framework agreements with twenty suppliers

Before Each supplier returned the contract at its own pace and in its own format. Finding out which were signed meant going through emails one by one.

After One request per supplier, automatic reminders and a dashboard showing the status of all of them.

Real estate · reservations

Reservation agreement with buyer and seller

Before Both parties had to be at the office at the same time to sign the reservation.

After Each party signs from wherever they are, in the agreed order, and both receive the sealed copy instantly.

Vocabulary

Signing workflow terms

Signing order: The sequence in which signers receive the document. It can be sequential, with each waiting for the previous one, or simultaneous.
Authorized representative: A person empowered to sign on behalf of a company. For significant transactions they usually sign with a qualified representative certificate.
Non-disclosure agreement (NDA): A contract in which the parties undertake not to disclose the information they exchange. It is one of the documents most often signed remotely.

Frequently asked questions

What people ask us before they start

What signature level suits a commercial contract?

The advanced signature is the standard: it identifies the signer and protects the document against changes. For high-value transactions, or when the other party requires it, use a qualified one.

Can the customer sign without creating an account?

Yes. They receive a link, verify their identity with the code they are sent and sign from any device.

Can the signing order be set?

Yes. Each signer receives the document once the previous one has signed, or everyone at once if the order does not matter.

How do I know whether the customer has already signed?

The dashboard shows the status of each document: who has signed and who is still to sign. Anyone running late gets automatic reminders.

Can we sign from our CRM or ERP?

Yes. Through Kimobox Connector or the REST API, the contract goes out for signature from your system and comes back signed, with no manual downloads or uploads.

Send your first contract for signature in the demo

We will show you how to sign a real document at the level you need, in half an hour.

Request a demo

Keep exploring

Electronic signature for commercial contracts online

KimoSign enables remote electronic contract signing for commercial agreements, quotes, non-disclosure agreements and supplier contracts, with multiple signers in sequence, automatic reminders and real-time status tracking.

Each contract can combine an advanced electronic signature for the customer with a qualified signature for the authorized representative, and it integrates with your CRM or ERP via API.